Solicitors Annual Summer Party

The Brief

Our law firm client hold an annual Summer Party for their clients and Jarvis Woodhouse Events were once again asked to create yet another memorable event.

Our Response

This event has been growing year on year, and this year, numbers were at 500 – definitely the place to be seen.

Bedford Square, a private grassed square in central London, is always favoured by the client and as it is literally a grassed area, all event infrastructure such as 2 large marquees, catering and cloakroom marquees, toilets, lighting, generator and security had to be brought onto site.

The theme decided upon this year was motorsport and so “Festival of Speed” was created.

Upon entering the square, the guests were guided through a high bridged entrance which recreated the entrance to a motor race meeting with piles of slick tyres, F1 branded signs, chequered hand flags and racing sound effects and as the guests walked through they were offered glasses of Prosecco and canapés.

We erected two large marquees with uplighters, chandeliers, floral displays and these were themed with chequered bunting and flags around the outside and apex of the marquees. There was memorabilia from the F1 era with illuminated silhouette F1 images of drivers such as Nigel Mansell, Aryton Senna, Lewis Hamilton, Jenson Button and large painted oil containers to place drinks on.

One of the marquees housed the Racing Bug game which involved 10 players who were able to control cars through their own steering wheel and accelerator. There were various heats and people were becoming very competitive by watching the scoreboard closely! An F1 podium was erected for 1st, 2nd and 3rd place winners of the Racing Bug game with bottles of Champagne for the winners.

The second marquee contained a large bar where the catering staff used to replenish the guests’ drinks offering a tray service. We recreated a street feel with food from around the World, from the USA offering Snoop Doggy Dogs with speciality burgers and fries to Vietnamese pulled pork, and a Mexican stall with burritos and faijitas etc., where guests could try many different varieties of food.

A Chocolate Fruit Bar was provided where guests were offered fruit sticks i.e. strawberries/banana etc covered in warm Belgian Chocolate with a choice of toppings such as mini marshmallows, sprinkles or nuts served in a completely bio-degradable “boat” made from wood.

Two caricature artistes were circulating amongst the guests whilst they were networking and they were given a caricature of themselves as a memento of the event. We also had a magician keeping the guests entertained.

For the music, it was decided to make it light and fun so the guests were entertained by a steel band.